Schedule- 12
(Relating to Clause (b) of Sub-rule (2) of Rule 38)334
Dispatch Letter
The Government of Nepal
……….Ministry /Department/Office
Reference number:
Mr./Ms——-
It is hereby informed that Mr./ Ms. ………………, transferred to that office,
has been given this dispatch letter with the following details and sent to attend
that office.
1. Name, surname of employee:
2. Code Number of employee:
3. Previous (a) Post: (b) Class:
(c) Service: (d) Group, sub-group:
(e) Office:
4. Transfer: (a) Date of decision: (c) Class:
(b) Post: (e) Group, sub-group:
(d) Service: (f) Office:
5. Details in regard to hand-over of charge:

334 Inserted by Second Amendment

Done Not done
6. Date of dispatch:
7. Leave utilized up to the date of dispatch order:
(a) Casual leave and festival leave …… days.
(b) Home leave …… days.
(c) Sick leave …… days.
(d) Maternity leave/maternity care leave335 …… times
(e) Study leave …… days.
(f) Extra-ordinary leave …… days.
(g)336 Leave without pay …… days.
8. Accumulated leave up to the date of dispatch letter:
(a) Home leave …… days.
(b) Sick leave …… days.
(c) Maternity leave/maternity care leave
337
…… days.
(d) Study leave …… days.
(e) Extra-ordinary leave …… days.
(f)
338
Leave without pay …… days.
8A.
339
Date of full attendance in the office:

335 Amended by Second Amendment.
336 Inserted by Seventh Amendment.
337 Amended by Second Amendment.

9. Being drawn monthly: (a) Salary (Rs.) : (b) Salary increment (Rs.):
10. Last date of payment of salary allowance:
11. Employees provident fund deduction amount:
12. Amount of payment of medical expenditure: Date :
13. Advance amount taken for daily travel allowance:
14. Starting date of salary increment:
15. Citizen Investment Fund deduction amount
16. Income tax deduction amount:
17.
340
(a) Year….month….and day…. of deposit in the fixed term life
insurance fund:
(b) Year….month….and day…. of payment of annual premium for
the fixed term life insurance fund:
18.
341
(a) Old pension scheme:
(b) Year….month…. and day….. of initial date of the new pension
scheme, and date of deposit of amount in the fund: Up to
year…..month….
19.
342
Name of festival at which festival expense is received and date and
possible month of that festival:

338 Inserted by Seventh Amendment.
339 Inserted by Seventh Amendment.
340 Inserted by Seventh Amendment.
341 Inserted by Seventh Amendment.
342 Inserted by Seventh Amendment.

20.
343
Details of payment of infant care allowance to the employee:
Copy to:
The Civil Employees Record Office, Harihar Bhawan.
The Employee Provident Fund, Tridevi Marg, Thamel.
Mr./Ms. ………… (concerned employee) : You are hereby requested to attend
the office to which you have been transferred.
344
The……………. (name and address of the organization where amount is
deposited with as per the new pension scheme.

343 Inserted by Seventh Amendment.
344 Inserted by Seventh Amendment.